This article outlines how Udemy Business admins can assign and remove Udemy Business licenses for learners in the new license experience.
Note: If your organization joined Udemy Business before February 16, 2026, please see these instructions for managing Udemy Business Pro licenses instead, while we transition customers to this new experience.
Please note:
- You’ll need to have purchased a Udemy Business add-on to assign licenses.
- For customers who have SSO/SCIM, licenses will be automatically assigned when users authenticate via SSO/SCIM.
- All SCIM users can have licenses managed via the mechanisms outlined below.
- For customers who have a specific Udemy Business license for some learners, but not all, the license can be assigned to any active user or at the same time a UB license is assigned.
- Only admins can assign and remove Udemy Business licenses. Admins can also assign (and unassign) a Udemy Business license for admins and group admins, including themselves, if required.
Table of contents
- How to assign Udemy Business licenses
- How to invite users and assign a Udemy Business license via email
- How to assign Udemy Business Pro licenses via CSV Import
- How to edit license type for pending invitations
- How to remove Udemy Business Pro licenses
- How to assign or remove Udemy Business Pro licenses via SCI
How to assign Udemy Business licenses
You can assign Udemy Business licenses to users individually, or in bulk via CSV Import.
- Note: Only admins can assign and remove Udemy Business licenses.
To assign a license to an individual user:
2. In your Udemy business account, navigate to Manage > Manage Users.
3. Locate the user by entering their name or email address into the search tool, or by selecting the checkbox next to their name on the list of all users.
4. Click the three vertical dots on the right side of the user's row and click Edit license type.
- Note: You can also access this option from the user’s profile page.
5. On the Edit license type pop-up, select the license you want to assign to the user.
6. Click Save changes.
The user will receive an email notification, prompting them to log in and access the features for their new Udemy Business license.
How to invite users and assign a Udemy Business license via email
You can also assign a Udemy Business license using the checkbox when you're inviting new users to Udemy Business.
1. Navigate to Manage > Manage users, and click Invite New Users.
2. Click Individual email addresses and add the email addresses of the users you want to invite.
On step 2:
- Choose a license add-on to allocate to the new user. This automatically gives the selected learners access to the add-on’s features when they accept their invitation to join Udemy Business.
On step 3:
- If you want to add the users to groups, select the desired groups.
On step 4:
- Select the language you'd like to issue the invitation in.
- Add a custom message to send with the invitation, if you wish.
3. Click Send invitations.
How to assign Udemy Business Pro licenses via CSV Import
If you wish to assign Udemy Business Pro licenses to more than one user, you can do so easily by importing a CSV file.
How to edit license type for pending invitations
You can edit the type of license for pending invitations (users who have been sent an invitation email but haven't accepted it yet).
To edit the license type:
1. Navigate to Manage Users > Pending Invitations and locate the user.
2. Click the three vertical dots on the right side of their row and click Edit license type.
3. Select the license type and click Save changes.
How to remove Udemy Business add-on licenses
If you want to move a learner back to an Enterprise only license:
- Navigate to Manage > Manage Users.
- Locate the user by entering their name or email address into the search tool, or by selecting the checkbox next to their name on the list of all users.
- Click the three vertical dots on the right side of the user's row and click Edit license type.
- On the Edit license type pop-up, click Enterprise, then click Save changes.
The learner will no longer have access to the features associated with their previous license add-on, but they'll still have access to Udemy Business. Additionally, Udemy Business reporting for the previous license will be retained for this user.
- If you wish to remove a user completely from your Udemy Business account, you can follow these instructions.
How to assign or remove Udemy Business licenses via SCIM
If you manage your users in Udemy via SCIM, you can assign and remove Udemy Business licenses via this method.
Using the licenseTypes attribute in SCIM API
By adding the LicenseTypes attribute to your Identity Provider, you can add and remove Udemy Business Pro licenses for a user.
Once set in your Identity Provider, and providing there are available licenses, active users will receive their Udemy Business Pro license. Inactive users will receive their license at activation.
Review how organizations can use Udemy’s SCIM API to add or remove user licenses