Group admins help drive effective learning engagement across an organization. We believe the best learning happens when team managers or those closest to the learning goals of employees can help drive learning forward. This article outlines what group admins can do, in comparison to admins.
- Note: group admin functionality is only available in the Enterprise plan.
What can group admins do?
The group admin feature enables team leads and managers to connect learners with the right course for their professional development. Group admins can also see reporting and insights for their groups and assign courses within their groups. You can also allow group admins to invite new or existing users to groups they manage.
Groups can have multiple group admins, and admins can choose whether to allow group admins to add existing users, invite new users, and deactivate users in the groups they manage.
Group admins can:
- Assign courses to users and groups, for the groups they manage.
- Assign learning paths to users and groups, for the groups they manage.
- View learning activity for the users in the groups they manage.
- Remove users from the groups they manage.
Providing group admins with add permission enables them to add users to groups they manage, if the user already has a Udemy Business license.
Providing group admins with invite/deactivate permission enables them to:
- Invite new users to the organization via the Invite New Users button, for the groups they manage.
- Invite users in bulk via CSV upload.
- View pending invitations to groups they manage by going to the Pending Invitations tab
- View deactivated users in groups they manage by going to the Deactivated Users tab
- Deactivate users from the organization, through the groups they manage
Learn how to:
- Invite users to your Udemy Business account and resend pending invitations.
- Manage roles and permissions in Udemy Business.
Detailed group admin permissions
| Admins | Group admin | |
| Add existing users to groups | Yes | Yes: only if they have permission to add existing users to groups they manage |
| Add users via the CSV import feature | Yes | Yes: only if they have permission to invite and deactivate users from groups they manage |
| Approve email domains | Yes | No |
| Approve, reject, publish custom courses | Yes | Yes |
| Assign courses to groups | Yes | Yes: only for groups they manage |
| Assign courses to users | Yes | Yes |
| Create new groups | Yes | No |
| Delete groups | Yes | No |
| Deactivate users from Udemy Business | Yes | Yes: only if they have permission to deactivate users from groups they manage |
| Designate other group admins | Yes | No |
| Edit account settings | Yes | No |
| Edit group membership for pending invitations | Yes | Yes: only if they have permission to invite users to groups they manage |
| Import courses | Yes | No |
| Invite new users to join Udemy Business | Yes | Yes: only if they have permission to invite users to groups they manage |
| Make custom course categories | Yes | Yes |
| Remove users from groups | Yes |
Yes, for groups they manage |
| Resend or cancel pending invitations | Yes | Yes: only if they have permission to invite users to groups they manage |
| See what courses members of their group are taking | Yes | Yes: only for groups they manage |
| View and download the Group Membership Log* see below for more information | Yes | Yes: only for groups they manage |
| View and run user adoption, user activity and course consumption reports | Yes | Yes: only for groups they manage |
| View and run lab and assessment activity reports (Udemy Business Pro only) | Yes |
Yes: only for groups they manage |
| View and run Learner feedback, Ratings and reviews dashboards | Yes | No |
| Create folders to organize public learning paths | Yes |
No |
Frequently asked questions
Can group admins change their role from group admin back to user?
No, you can not edit your own role. A group admin will need to reach out to an admin to edit their role.
Can group admins view information from users outside of the groups they manage?
No, group admins only have access to users that are in groups they manage.
Can all group admins resend pending invites?
No, group admins can only view and resend pending invites if they have the permission to invite and deactivate users from groups they manage.
Can all group admins invite and deactivate users from groups they manage by default?
No, admins will need to select that permission for group admins when making someone a group admin for a group, or when editing user permissions or roles within groups
Who can access the Group Membership Log?
Admins can access the Group Membership Log for all groups. Group admins can only access the Group Membership Log for the groups that they are group admins for.
- Learn how to access and review the Group Membership Log.