Uploading Content - Leadership Academy

Admins may wonder what size images can be added throughout the platform, including in a community of practice or embedded into a course activity. This article provides instruction regarding the sizing of images. 

The platform utilizes a full-width design to create a more immersive and responsive learning experience that is accessible for every learner. The maximum image sizes for different pages in the platform are listed in the table below.

Images that are larger than the sizes listed in the table will be scaled down to the respective size to optimize the image for the page. As a result, uploading an image larger than the maximum image size may result in grainy or fuzzy images. 

The site logo does not have a maximum image width but the image must be a minimum of 65px in height. Learn more about configuring the site logo.

This article describes how videos uploaded via the Udemy Business Leadership Academy Video option are stored in the platform via the video library.

• Learn more about how to upload a video to the platform.
• Learn more about how to manage videos uploaded to the video library.

What is the video library?

When videos are uploaded to a course, community of practice, or elsewhere in the platform using the Udemy Business Leadership Academy Video option, the videos are automatically stored in the video library. The videos can then be selected for use anywhere else in the platform by using the Udemy Business Leadership Academy Video upload option. Additionally, the videos can be managed by admins using the video admin icon on the left side of the Admin Tools page.

How to view videos in the video library

To access the video library for your organization:

1. Click on the admin tools icon on the top right of any page after logging in.

2. On the left, click the Videos icon.

3. Once in the library, there are several actions that can be taken:

• Upload a video using the Upload a Video button on the top right of the page.

• Manage a video by clicking the Details button associated with a particular video.

• Search for a video using the search feature at the top of the page

• Browse for a video using filters for Status and Organization (i.e. community of practice).

This article describes how to upload a video to the Leadership Academy platform using several delivery types, including Udemy Business Leadership Academy Video, JW Player, External Web Page, Progressive Download, and YouTube, and lists the supported video formats that can be used. 

• Non-cohort learning: Review how to add video content to your custom course.

How to upload a video

To upload a video to a course Video activity, community of practice, or the video library, follow these steps:

1. Choose the delivery type from the options listed.

1. • Udemy Business Leadership Academy Video: This is the platform’s video library.  Udemy Business Leadership Academy Video enables organizations to securely and efficiently deliver high quality video within their courses and communities of practice.
   • JW Player - Video: This third party host allows admins to host videos on a third party site and embed the video in a course activity, community of practice, and elsewhere using a code associated with the video in JW Player. 
   • External Web Page: This option is best if there are videos you want to use that are on an external site other than YouTube. 
   • Progressive Download: If your organization has an existing way to stream or store media, then this option can be used. When using this option, it's best if your video is in an .mp4 format. Progressive download means the video downloads to the user's computer—which also means buffering time for slower connections. 
   • YouTube: Embed a video from YouTube into a course, community of practice, and elsewhere.

2. Upload the video based on the selected Delivery Type

1. • Udemy Business Leadership Academy Video: Click Select a Video and upload a file that was already uploaded into the video library on your site. Alternatively, click Upload video to upload a video file from your computer. With the latter option, you will be asked to provide a video title and description, as well as the Organization (i.e. community of practice) to store the video. These will not be displayed wherever the video is being utilized. This information is only used in the video library.
   • JW Player - Video: To use this option, first get the code (Video ID) from JW Player. Then, after selecting JW Player as the Delivery Type in the platform, enter the Video ID. Tip: Always check the videos from the learner view to ensure it’s formatted properly.
   • External Web Page: To use this option, simply choose the External Web Page option under Delivery Type. Then, copy the URL of the video into the corresponding text box in the video upload section. Be cautious, however, as videos are sometimes later removed from websites, causing the link to be “broken” and unavailable when a learner attempts to watch.
   • Progressive Download: Enter your file link and learners will be able to download the video.
   • YouTube: Enter the URL to the video and the video will be embedded in the corresponding platform page.

3. Click Save at the bottom of the page

• Learn more about how videos are stored in the platform via the video library.
• Learn how to manage a video in the video library, including updating its title and status, adding captions, changing the thumbnail, and sharing and downloading the video file.

Supported video formats

Our platform can ingest and transcode virtually any video codec container combination. This section will outline the specific video formats and codecs supported by the Udemy Business Leadership Academy Video upload capability.

upload capability.

Video formats

• MP4 (mp4, m4a, m4v, f4v, f4a, m4b, m4r, f4b, mov)
• 3GP (3gp, 3gp2, 3g2, 3gpp, 3gpp2)
• OGG (ogg, oga, ogv, ogx)
• WMV (wmv, wma, asf*)
• WEBM (webm)
• FLV (flv)
• AVI*
• QuickTime*
• HDV*
• MXF (OP1a, OP-Atom)*
• MPEG-TS (ts)
• MPEG-2 PS, MPEG-2 TS*
• WAV, Broadcast WAV*
• LXF, GXF*
• VOB*

Video codecs

• H.263
• H.264
• MPEG4
• Theora
• 3GP
• Windows Media 8
• Quicktime
• MPEG-4
• VP8
• VP6
• MPEG1
• MPEG2 (CableLabs)
• MPEG-TS
• MPEG-4*
• DNXHD
• ProRes
• XDCAM
• DV,DVCPRO,DVCPRO*,DVCProHD
• IMX, XDCAM HD, XDCAM HD422, XDCAM EX*
• JPEG 2000*
• DivX*

*Harmonic ProMedia Carbon format.

Video file size limitations

Our platform does not currently have a video file size upload limitation. We have successfully tested video files up to 5GB in size (the average size of a full-length HD Hollywood feature film).

This article describes how to upload a file in the Leadership Academy platform, which is useful in course creation, communities of practice, creating a profile, and other areas.

• Non-cohort learning: Review how to use the bulk file uploader to add files to your custom course.

There are two ways to upload a file - uploading a file from your system and linking to a file on the web. First, make sure you are on a page where you can upload a file. The file upload portion of the page should look like this:

How to upload a file from your system

1. Depending on the location of the file upload, you may be prompted to provide a name for your file. If prompted, provide a name for your file, keeping in mind that the file name may be visible to other learners and admins viewing the file.

2. Select Upload a File From Your System.

3. Click Add File to Upload and select a file or drag and drop a file from your device to the file upload area.

4. The file will then be automatically scanned to ensure the file is safe to share with others.

5. Optionally add in alt and/or title text to your file, which increases the web accessibility experience for learners with diverse abilities.

6. After the security scan has been completed, click Create, Save, or Update depending on the option shown when uploading.

How to link to a file on the web

1. Depending on the location of the file upload, you may be prompted to provide a name for your file. If prompted, provide a name for your file, keeping in mind that the file name may be visible to other learners and admins viewing the file.

2. Select Link to a File on the Web.

3. Enter the URL where the file is located.

4. Enter the size of the file in KB (e.g. enter 1,000 for a 1MB file).

5. Click Create, Save, or Update depending on the option shown when uploading.

This article details how admins can manage videos in the video library, including updating title and status, changing thumbnails, downloading video files, adding captions, and sharing videos. 

• Learn how to upload a video to the platform.

To begin, navigate to the video library and select the video you wish to manage.

How to change a video’s title and/or description

1. Enter the new title and/or description in the Details section.

2. Click Update at the bottom of the page.

How to change a video’s status

1. In the Status section, select the updated status for your video.

2. Click Update at the bottom of the page.

How to change a video’s thumbnail

1. Click the Change Thumbnail button below the video.

2. Upload a new image file from your computer. Images can be a PNG, JPG, or GIF

3. Click Save at the bottom of the page.

How to download a video file

1. Click the Download Source button below the video.

2. The video file will automatically begin downloading.

How to add captions to a video

Learn why closed captioning is important to our company.

1. Click the Captions link below the video. 

2. Click the + add new button.

3. Next, select the caption language from the supported platform languages and upload your file. Our platform currently supports SRT and WebVTT files for captions.

4. Click Save at the bottom of the page.

How to share a video

1. Click the Share link below the video. 

2. Enable sharing by clicking the checkbox in the Sharing section. Note: This action makes the video public so be cautious as you share the link with others.

3. Optionally, add an expiration date. This means that if someone tried to go to the share link for the video after the expiration date, they would be unable to view the video.

4. Click Update at the bottom of the page to save your changes.

5. Use the share link to share the video.