This article explains how admins can generate, schedule, and download reports to review learner activity and progress.
- Review answers to frequently asked questions regarding data export reports.
- Learn how to resolve formatting issues for data export reports in Microsoft Excel.
- Leadership Academy admins: Learn how to run a High Impact Learning Analytics (HILA) report using the High Impact Learning Dashboard (HILD)
Table of Contents
- Accessing data export reports
- Generate a report
- Schedule a report
- Cancel your scheduled report
- Download your report
- Delete a report
Accessing data export reports
Under Manage --> Insights and Reporting --> Data Export Reports, there are several reports available for admins to download.
- Learn more about what dashboards and reporting features are available in your account’s Insights and reporting.
Generate a report
To generate your data export report:
1. Use the filters to choose the users, groups, sections, and timeframe for your report.
- Note: The data will be up to date as per the data freshness notice at the top of the page.
2. Select a report from one of these tabs:
- Learning activity
- Content
3. Scroll to the end of the report list and click:
- Export to generate your report.
- Export and Schedule to generate your report and schedule future reports.
Note: To ensure that downloads are successful, we cap the number of records exported at 10 million records. Please choose a suitable filter to avoid reports getting capped. You will be presented with a notification if there is a likelihood of your report getting capped.
Schedule a report
On the Schedule report pop-up:
1. Choose the frequency of your report:
- Weekly
- Monthly
- Every 3 Months
- Yearly
The export will be generated according to the day or date you schedule it. Examples:
- If you schedule a weekly report on a Monday, you’ll receive the scheduled export every Monday.
- If you schedule a monthly report on July 3, you’ll receive the scheduled export on August 3, September 3, and so on.
2. Click Export and Schedule.
After you click Export and Schedule, a report will be generated immediately, and you’ll then receive your scheduled exports by email according to the frequency you set.
Note: The scheduled report email will only be sent to the admin who scheduled the report.
Cancel your scheduled report
After you receive your first scheduled report, you’ll be able to cancel future exports. To cancel future exports, click on the link in the scheduled export report email:
Download your report
Once your report is ready, you’ll receive a confirmation email with a download link. The report will also be listed under the Recently exported reports section of the page.
Delete a report
To delete a report you have previously exported:
1. Scroll down the Data Export Reports page to Recent export reports.
2. Click on the trashcan icon beside the report you wish to delete.
3. Confirm you wish to delete the report.